The Agent Database is where your querying journey starts. It contains literary agents filtered by genre, query status, and agency — with submission requirements, preferences, and links built in so you don't have to hunt across QueryTracker, Publisher's Marketplace, and individual agency websites.

Browsing and Filtering

• Search — searches agent names, agency names, and bio/preference text. Useful for finding agents who mention specific things in their wishlist.
• Genre — filter to agents who represent your genre
• Status — filter to only agents currently Accepting Queries or only Closed. Always check this before querying.
• Agency — filter by a specific agency if you're targeting a particular one

Agent Cards

Each card shows the agent name and agency, Open/Closed status, genres they represent, submission method and typical response time. Click + Watchlist to save them for later. Click Query This Agent to start the query workflow. Click anywhere else on the card to open the full agent profile.

Agent Profile

The full profile shows their bio, what they're currently looking for, full genre list, submission requirements, submission method with a direct link, typical response time, and any MSWL (Manuscript Wishlist) notes. From the profile you can also Query This Agent or + Watchlist them.

Agent Watchlist

Click + Watchlist on any agent to save them. Access your saved agents under the Agent Watchlist card on the dashboard. Your watchlist is separate from your submissions — it's for agents you're researching or plan to query later. Filter by genre, status, or sort by name or agency.

📊 Community Response Data

When you open an agent's full profile, scroll down past the submission requirements to see the Community Response Data box. This is built from real, anonymized data from AubrysTech authors who have queried that agent and logged their response dates.

It shows: response rate (% who got any reply), average wait time, fastest and slowest response times, and a breakdown of response types (rejections, partial requests, full requests). This data appears automatically once 3 or more authors have submitted to that agent — you don't need to do anything to access it. You contribute to it by logging your submissions accurately and adding your response date when you hear back.

The Watchlist is your research list — agents you're interested in but aren't ready to query yet. Use it to build a shortlist before you start sending letters, or to save agents who are currently closed so you can come back when they open.

Saving Agents

Click + Watchlist on any agent card or profile in the Agent Database. The agent appears on your Watchlist immediately.

Filtering and Sorting

Use the dropdowns at the top to filter by genre, open/closed status, or sort by name or agency. The count shows how many agents are saved.

Removing an Agent

Open the agent's card and click Remove from Watchlist — or click the same + Watchlist button again to toggle it off.

Moving to a Submission

When you're ready to query an agent you've saved, click Query This Agent from their card. This logs the submission and moves the relationship from researching to actively querying in your pipeline.

Your professional press kit. Fill it in once and it feeds into your press releases, media pitches, launch planner, and Wikipedia draft — anywhere the platform can use your details, it will. Everything saves automatically when you click Save inside each section.

Working Through the Sections

Each section is collapsible — click the header to expand it. Fill in what you have now and come back to add more later.

• 👤 Author Info — short bio (~50 words), long bio (~200 words), author name, contact email, agent, website, brand colors, speaking topics. Toggle Include QR code to add a scannable link to your website. Click 💾 Save Author Info when done.
• 📷 Photos & Background Theme — your author photo URL and a background theme for your kit (fantasy, cozy, noir, sci-fi, and others). You can flip/mirror the background and toggle text highlight.
• 📚 Books — add each book with its title, cover, synopsis, buy links, ISBNs, comp titles, and genre. Click + Add Book for each one.
• 🏆 Reviews & Awards — paste in standout reviews with source and date. Add any awards or accolades.
• 📅 Events & Appearances — log upcoming events (readings, signings, panels, virtual events) with date, venue, and description.

Email indie bookstores, library systems, and school districts with ready-made templates — then track every outreach in one place. No cold calling. No guessing what to say.

Contact Directory Tab

Use the filters to find your targets: Tier (Library Systems, School Districts, or Individual Contacts), State/Province, Country, and Hide already pitched to skip contacts you've already sent to.

To send to multiple contacts at once: check the boxes on contact cards to select them, enter your author Gmail address in the Bulk Email toolbar, pick a template, click Generate Emails for Selected, then click each generated button to open a pre-filled Gmail draft ready to review and send. Posts are logged automatically.

Letter Templates Tab

1. Fill in Your Details at the top — name, book title, genre, release date, pre-order link. These auto-fill into every template.
2. Pick a template from the dropdown. Templates are organized by category and tone.
3. Edit the [bracketed sections] (highlighted in orange) with your specific details.
4. Click 📋 Copy Letter to copy and automatically log the outreach.
5. Save custom versions using ⭐ My Templates → + New Template.

Outreach Log Tab

Every pitch you copy is logged here automatically. Add entries manually with + Log Outreach. Update the status as responses come in — No Response, Interested, Not Interested, Following Up, Carried in Store.

Two tools for getting your author presence into major reference databases — Wikipedia and ISFDB (Internet Speculative Fiction Database).

Wikipedia Builder

1. Read the four info cards at the top first — they explain notability requirements. Wikipedia requires independent press coverage (interviews, articles, reviews written by others — not your own website or Amazon page). Come back when you have that.
2. Fill out your Author Media Kit first. The builder pulls your bio, books, awards, and press from there — no re-typing.
3. Click ✨ Generate from Media Kit. The tool builds a properly formatted Wikipedia markup draft.
4. Read through and edit anything that needs adjusting. Click 💾 Save Edits.
5. When happy with it, click Mark as Finalized.
6. Optionally check 📣 Opt in to a spotlight article — AubrysTech may write a blog post about you built from this draft.
7. To submit: click 📋 Copy, create a Wikipedia account, navigate to Wikipedia, create a new article, and paste. Volunteer editors will review — it may be accepted, edited, or declined.

ISFDB Builder

The Internet Speculative Fiction Database has no notability gate. If you write speculative fiction, you can submit regardless of where you are in your career. Click 📖 ISFDB Builder, fill in your details, and follow the submission instructions.

Keep your beta reading process organized across multiple books and readers without managing a separate spreadsheet.

Adding a Reader

Click + Add Beta Reader. Fill in their name, contact information, which book or chapters they have, the date you gave it to them, and a feedback due date. Save.

Tracking Progress

Each reader has a card showing what they have and their due date. When feedback arrives, open their card and mark it received. Add notes about what they said or how useful their feedback was.

Rating Readers

After working with someone, mark whether you'd work with them again. This builds a reference list of your reliable readers over time so you're not starting from scratch on every manuscript.

Sending Reminders

When a reader's due date is approaching or past, a ✉️ Send Reminder button appears on their card (if you've added their email). Click it to send a gentle, personal reminder email directly from AubrysTech. The last reminder date is shown so you know when you last reached out.

One of the hardest parts of querying — writing about your own book — handled by AI. Give it your manuscript, synopsis, or a description and it writes back-cover blurbs in three tones, one-sentence loglines, and comp title suggestions.

Setting Up a Book

1. Click + New Book and give it a title
2. Select your genre from the chips (optional but helps accuracy)
3. Choose how you want to give AI context — three options below

Three Input Modes

• 📄 Upload Manuscript — upload a PDF or DOCX (max 10MB). AI reads the first chapters to understand your tone, premise, and voice. Best for accuracy.
• 📝 Paste Synopsis — paste your synopsis or a detailed summary. Include plot, characters, and stakes. The more detail, the better.
• 💬 Describe It — describe your book in your own words. Good for early drafts when you don't have a synopsis yet.

Reading the Output

Click ✨ Generate Blurbs & Loglines and wait 20–60 seconds. You'll get:

• Back-Cover Blurbs — three tones (commercial, literary, dramatic). Edit any of them directly. Click ⭐ to save a favorite.
• Loglines — one-sentence hooks for query letters and pitch emails. Save the ones that work.
• Comp Title Suggestions — AI-selected comparables. Check "Add to Comp Finder" to send them to your Comp Title Finder list.
• Coaching feedback — notes on your hook, stakes, and what's working in the premise.

Multiple Books

Each book gets its own tab with its own saved favorites. If you're querying multiple manuscripts, switch between them using the book tabs at the top.

Tired of "book visibility experts" in your inbox? Do it yourself here — for free, as part of your membership. AI searches the web and scores your book's discoverability out of 150 across 8 categories.

Running an Audit

1. Click + Run New Audit
2. Enter your book title exactly as it appears in listings
3. Enter your author name exactly as it appears on your book (your pen name if applicable)
4. Click 🔍 Run Audit — wait 20–40 seconds while it searches across all 8 categories

Reading the Results

Your overall score appears at the top out of 150. Each category card shows a Found/Not Found badge, the score for that category, what was found, and specific steps to improve.

The 8 categories: Amazon (25 pts), Goodreads (25 pts), AI Discoverability (20 pts), Google (20 pts), Retail Availability (20 pts), Social Media (20 pts), Libraries (10 pts), Press & Media (10 pts).

Multiple Books and Tracking Progress

Each audit is saved. Click ← All Audits to see your history and run a new one for a different book. Run the same book again after making changes to track improvement over time.

A Reddit-style forum for AubrysTech members. Tips, accountability, agent intel, publishing news, and a place to talk to other authors who are in the same trenches.

Browsing Posts

Select a channel from the left sidebar to view posts in that category. Sort by 🔥 Hot (most engagement), ✨ New (most recent), or ⬆️ Top (all-time best). Use the search box to find specific topics.

Creating a Post

1. Click + New Post
2. Select the channel for your post
3. Write a title and optional body text
4. Add up to 5 photos if relevant
5. Click Post

Replying and Engaging

Click any post to open it in full. Read replies, upvote what's helpful, and add your own reply in the text box at the bottom. Click Reply to submit.

Anonymous, aggregated benchmarks from the AubrysTech community. No individual data is ever exposed. Use it to calibrate your querying against what's actually happening in the community right now.

Reading the Data

• Genre Interest — genres with the highest positive response rates (partial requests, full requests, negotiations) across the community right now. High interest means agents are actively looking in that genre.
• Most Queried Agents — agents with the most submissions from this community. Useful for seeing who authors are targeting.
• Status Distribution — how all submissions across the community are currently spread across pipeline stages. A high percentage in No Response reflects current industry response times broadly — not just your experience.

Setting Genre Alerts

Scroll down to find the Genre Alerts section. Select your genre. When more agents in your genre open to queries, you'll get an alert. Useful if you write in a genre where agent capacity fluctuates.

Agents use comps to understand your book's market position — who's buying books like yours and why. Getting comps right makes a real difference in your query letter.

Browsing

Use the Genre filter to narrow to your category. Use the search box to search by title or author name. Each card shows title, author, genre, publication year, and a note on what makes it a useful comp. Publication year matters — agents generally want comps from the last 3–5 years.

Saving Comps

Click 🔖 Save on any card. Access your saved comps by clicking 🔖 My Saved Comps at the top. Build your list here before writing your query letter so you can compare them side by side.

Submitting a Comp

Can't find a title that should be here? Click + Submit a Comp. Fill in the title, author, genre, publication year, and a note explaining why it's a useful comp. Admin reviews before it goes live.

A dedicated space for writing contests — browse what's coming up, log your entries, and track results all in one place.

Browsing Upcoming Contests

The right column shows upcoming writing contests. Filter by genre. Each card shows the name, organizer, deadline, entry fee (or Free), and a link to details. Click + Track on any contest to pre-fill the entry modal — no retyping.

Logging Your Entries

Click + Log Entry to add any contest. Fill in the name, organizer, genre, deadline, entry fee, results date, title submitted, status, and result. Update the status as things progress — Planning → Entered → Waiting on Results → Won/Placed or Not Placed.

Tracking Progress

Your entries appear on the left. Past-deadline entries show a warning if you haven't entered. Click any card to edit it. Filter by status to see only active entries.

Log every publishing deal and track it from offer through publication. Keep all your deal details in one place so you know exactly where everything stands.

Adding a Deal

Click + New Deal. Fill in: publisher name, deal type (traditional, self-publishing, audiobook), book title, advance amount (if applicable), royalty terms, and key dates — offer date, signing date, publication date, any option deadlines. Add notes for anything about the terms worth keeping.

Tracking Progress

Open any deal to update its status as things progress — Negotiating → Signed → In Editing → Forthcoming → Published.

Multiple Deals

Each deal is a separate entry. A book with a traditional deal, a German translation deal, and a film option would have three separate entries. This gives you a clear picture of everything without things getting mixed up.

Turn your novel's world into a publishable D&D 5e adventure module. Pulls directly from your Encyclopedia so your characters, locations, and lore are already there.

Getting Started

The Campaign Builder links to your Encyclopedia. Make sure your series is set up and your key characters and locations are entered before building your campaign — the builder pulls them in automatically.

Creating a Campaign

1. Click + New Campaign and give it a name and series link
2. Fill in the Overview — campaign premise, setting, tone, and the overall arc
3. Add Chapters (no cap on number) — each chapter is a scene or encounter in the adventure. Write the narrative, add stat blocks, magic items, and handouts as needed
4. Characters from your Encyclopedia appear in the sidebar — click any to link them to the campaign. Their bio and D&D notes inject into the AI context automatically

Using the Two-Pane Dashboard

The left pane shows your campaign structure. The right pane shows the selected chapter with color-coded text and editable note cards. Highlight any text in a chapter to annotate it — the annotation links back to the exact passage.

Magic Items and Handouts

Add tracked Magic Items and Handouts as separate categories within each chapter. These appear in their own organized list so players (or you) can reference them easily.

The Encyclopedia is your living series bible. Everything about your world lives here — every character, location, faction, magic system, creature, religion, and piece of lore — tracked across every book in a series, updated as you write, and exportable to your author website when you're ready to share.

Step 1 — Create Your Series

When you first open the Encyclopedia, you'll see a series bar at the top. Click + New Series and type your series name — this should be the series name, not a single book. If you write multiple series, each gets its own tab. Click a series tab to make it active. Everything you do happens inside whichever series is selected.

Step 2 — Set Up Your Books

Click 📚 Manage Books. At the top you'll see a Written under pen name field — fill this in and click Save to link this series to your Pen Names page automatically. You only do this once.

Add each book in reading order. For each one you can set:

• Title — the book's name
• Cover image URL — paste a direct link to the cover. Shows on your Pen Names page.
• Book URL — where readers can buy or read it. Shows as a "Get the book →" link on your Pen Names page.
• Release month and year — when it was or will be published
• Status — Current (actively writing, only one at a time), Upcoming, Finished, or Published

If you're mid-series, add all existing books and mark them correctly before you start adding entries. The "Introduced In" field on each entry pulls from this list.

Step 3 — Set Up Your Entry Types

Click 🏷️ Manage Categories to define what kinds of things exist in your world. Some defaults are there — Character, Location, Faction — but you can add your own with a custom name and emoji. You can add more at any time.

Adding a New Entry

Click + New Entry in the top right. A full form opens with every available field.

• Series, Type, Title — the basics
• Age — powers the age range filter in Advanced Search
• Lived in / Visited — places this character has been. Type and click + Add.
• Factions — which factions this entry belongs to. Type and + Add.
• Introduced In — which book this character or place first appears in
• Current Arc — what's happening right now in the book you're actively writing. Your working field — update it after each chapter or writing session.
• Storyline — accumulated history across finished books. Don't edit this while actively writing — it's for finalized history.
• Considering / Maybe — a private scratchpad. Never exports, never moves to Storyline automatically. Creative space, not a commitment.
• D&D Campaign Notes — stat blocks, CR, AC, HP. Only used if linked to the D&D Campaign Builder.
• Content — the main bio or description. Write it for readers, not just yourself.
• Primary Image URL — paste a direct link to a portrait or illustration
• Photo Alt Text — describe the image for accessibility. Or save the entry first and click ✨ Generate from Photo.
• Website Link, Buy Link, Author Page URL — for Friends of the Author entries. Appear as buttons on the exported card.
• Tags — comma-separated keywords for your own organization. Not visible to readers.
• Published info — check when the entry is safe to share publicly. Only published entries appear in world guide exports.
• 🔮 Teaser — exports with just name, photo, and "Coming soon in [Book]." For unrevealed characters. Check Hide photo if even the image would spoil something.

After saving, the form closes and shows "Entry saved!" Additional Photos can be added by opening the entry after it's saved — those attach by entry ID.

Updating Entries As You Write

After each writing session or chapter, update your entries manually. The Current Arc field is your main working field — a few sentences is enough. Where does this character stand right now? What just happened? What's unresolved? Keep it current so you never lose track of where things are.

Don't touch the Storyline while actively writing a book — it's for finalized history. When you finish a book you'll move the current arc into the storyline (see Moving Between Books below).

Filters and Search

• Type filter — show only one entry type at a time
• Search by name — find a specific entry fast
• ⭐ Track completion — pick a field and entries with it filled in get a gold star. See at a glance what's up to date.
• Advanced Search — filter by age range, faction, or location. Combine with type filter.
• 🔍 Search (top toolbar) — searches across arcs, storylines, timeline entries, and entry names for any keyword. Opens as a floating overlay. Useful for finding which chapter something happened in.

The Timeline

Click 📅 Timeline in the toolbar. Pick the book you want to view. The calendar shows your story's in-world chronology — what happened on which day. Days with entries show colored dots.

To add an entry, click any day or click + Add Entry. Fill in the chapter label, the in-world date, and a synopsis of what happened. Be specific — name the actual events, who does what and where. Not "tensions rise" — what actually happened. Specific enough that you could search it later to find when something occurred.

The calendar opens to the month of your most recent entry. Click any day to see which chapters fall on that date. Click an entry to read the full synopsis or edit it.

Family Trees

Click 🌳 Family Trees. Connect characters by relationship type — parent, sibling, partner, mentor, rival — and the tree renders automatically from your entries.

Moving Between Books

When you finish a book:

1. Click ⚠️ Move Current Arc to Storyline — archives every entry's current arc into their storyline under that book's title and marks the book finished. Make sure your current arcs are up to date first. This cannot be undone.
2. Open 📚 Manage Books, add the next book, and mark it Current.
3. Current arcs are now blank and ready for the new book.

If you need to start completely fresh: Click ⚠️ Reset Series in the top toolbar. Type the exact series name to confirm. Clears all current arcs and all timeline entries. Entry profiles, storylines, categories, and books are not affected.

Pen Names

Open 📚 Manage Books and fill in the Written under pen name field at the top. Save it. Go to the Pen Names page and click ↺ Refresh. Your series appears there automatically with all its books — covers, release dates, status, and buy links — pulled directly from what you entered in Manage Books. No duplicate entry needed.

Exporting Your World Guide

Click 📤 Export for Web.

• Pick an entry type — you export one type at a time
• Generate Code — exports all published entries of that type
• Generate Filtered Only — exports only what's currently visible on screen. Filter first, then click this.

Formats:

• WordPress / Elementor — paste into an HTML widget in Elementor. Cards render as a responsive grid.
• Standalone HTML — a self-contained file. Upload anywhere that accepts HTML.
• Plain Text — exports everything currently visible (including unpublished) as plain text. Useful for handing your world to an AI for continuity checks.

Set your accent color to match your author website — not AubrysTech. The cards use it for headings, badges, and accents. For Friends of the Author, enable Weekly Spotlight to automatically rotate a featured author at the top each week.

Each card shows photo, name, type badge, and a short bio preview. Readers click Read more to expand. Clicking a photo opens a full-size lightbox. No external dependencies or plugins required.

Using AI to Update Your Encyclopedia As You Write

Once you're comfortable updating entries manually, the Claude / ChatGPT integration lets you automate the process. Instead of updating every character after each chapter yourself, you paste your chapter into an AI and it updates your entries for you.

Click 🤖 Claude / ChatGPT in the toolbar.

Step 1 — Pick your settings:

• Choose your series and current book from the dropdowns
• Pick a mode: Arcs only (updates character and location current arcs), Arcs + Calendar (updates arcs AND adds a timeline entry for this chapter's in-world date), or Calendar only (just adds a timeline entry, no arc updates)
• If using the calendar, enter the chapter name and in-world date using the date picker — it opens to the month of your most recent entry so you're always looking at where you are in the story
• Tracking note — if there's something specific you want the AI to watch for across chapters (where an object is, a character's state, whether a secret has been revealed), type it here. It saves automatically and stays between sessions — you only type it once per series.

Step 2 — Generate the prompt: Click Generate Prompt. Copy the entire prompt and paste it into Claude or ChatGPT along with your chapter text. The AI returns a SQL block.

Step 3 — Paste the response: Paste the AI's SQL response into the Step 3 box and click Apply. Your Encyclopedia updates automatically — arcs, timeline entries, all of it. No manual editing required.

The AI generates detailed, event-specific synopses — specific enough that you can search the timeline later to find exactly when something happened.

📄 Export as Document

Click 📄 Export as Document in the toolbar to generate a formatted PDF or Word document of your series bible — for sharing with editors, agents, co-authors, or sensitivity readers. Choose which entries to include (published only or all), which fields to show, and which entry types. The export is only as complete as what you've entered.

🔗 Share Your World Guide

Click 🔗 Share in the toolbar to generate a read-only public link anyone can view without an account. Toggle sharing on, choose whether to share published entries only or everything, and copy the link. The public world guide page shows your series hero, books with covers, and all entries grouped by type with expandable cards. You can regenerate the link at any time to invalidate the old one.

Describe your world and AI generates an illustrated map. Useful for keeping geography consistent across a long series and for sharing with readers as world-building content.

Creating a Map

1. Give your world a name
2. Describe the major regions — continents, kingdoms, territories
3. List key cities and settlements
4. Describe the geography — mountains, rivers, forests, seas, deserts
5. Note the climate and any specific landmarks that need to appear
6. Click ⚡ Generate Map

The more specific you are, the more accurate the result. "A continent shaped roughly like a backwards C, with mountains in the north, a central river valley, and a southern desert" gives the AI something to work with. If the result isn't right, adjust your description and regenerate.

Downloading

Click ⬇ Download to save the map image. Use it for writing reference, your author website, or social media.

A full suite of marketing tools. Use the tabs to switch between them.

Ad Creative Studio

1. Fill in your book details — title, genre, target audience, key themes, what makes it unique
2. Select the ad platform (Facebook/Instagram, Amazon, BookBub, BookTok)
3. Choose your goal (new readers, pre-orders, back-catalog, email list growth)
4. Click ⚡ Generate — the AI produces several ad variants with headline, body copy, and call to action for each platform's format
5. Edit the variant you want to use to match your voice before running it

Campaign Builder

1. Choose your campaign goal (book launch, back-catalog push, series push, newsletter growth)
2. Enter your book details, budget range, and timeline
3. Click Build Campaign — the AI creates a full plan with channels, timeline, task list, and recommended spend breakdown
4. Work through the tasks directly or export the plan

Content Repurposer

1. Paste your source content — a chapter excerpt, a review, a blog post, an interview answer
2. Select what you want it repurposed into — social caption, newsletter snippet, short video script, quote card text, or thread
3. Click Repurpose and copy what works

AI-powered merch brainstorming and planning for your book brand.

💡 Brainstorm

1. Enter your brand name, select the type, describe your audience and aesthetic, and set your budget range
2. Click ⚡ Generate Merch Ideas
3. The AI returns specific merch concepts with product type, design direction, platform recommendation, and estimated cost
4. Click Add to Pipeline on any idea you want to pursue

📋 My Pipeline

Track ideas from concept to listed. Each item shows its current status. Add notes about where you're at with each one.

🏪 Platforms

Read this before choosing where to sell. Each platform card explains what it's best for, pros and cons, and cost structure. Redbubble is the easiest start (no upfront cost, they handle everything). Printful gives higher quality but requires a storefront.

✍️ Listing Copy

1. Describe your merch item — what it is, the design, the material, who it's for
2. Click Generate
3. The AI writes a product title, description, and tags ready to paste into your listing
4. Edit to match your voice and copy into your platform

Organize your body of work by pen name and series. Books set up in the Encyclopedia sync here automatically once you've linked a pen name.

Adding a Pen Name

Click + Add Pen Name. Type the name and save. It appears as a section on the page.

Adding Books Manually

Click + Add Book under a pen name. Fill in the title, cover image URL, buy link, release month/year, and status (Published or Planned).

Syncing from the Encyclopedia

Set a pen name on a series in the Encyclopedia via 📚 Manage Books → Written under pen name. Then click ↺ Refresh on this page. Your series and its books appear automatically with covers, release dates, status, and buy links — no duplicate entry needed.

Editing

Click ✎ next to a pen name to rename it. Click 🗑 to delete it — this removes the pen name and its manually-added books but does not affect the Encyclopedia.

🌐 My Author Page

Click 🌐 My Author Page in the header to set up a public-facing page — a linktree-style page showing all your pen names, series, and books that anyone can visit without an account. Fill in your display name, bio, photo URL, website, and social links. Choose an accent color to match your brand. Enable the page and save — you'll get a shareable link at /author/[token]. The page auto-populates with whatever is in your Pen Names and Encyclopedia. Regenerate the link at any time to invalidate the old one.

A rotating directory of promotional spots — Facebook groups, Reddit communities, BookTok hashtags, newsletters, and more — with one-click post templates for each.

Set Up Your Profile First

Click 📦 Manage Profiles and enter your book details — title, genre, buy links, price, and a short description. Save. This auto-fills into every template so you're not retyping the same information for every post. You can have multiple profiles (different books, merch, etc.) and switch between them.

Choose What You're Promoting

Use the type selector buttons to tell the platform what you're promoting — My book, My merch, Course/workshop, App/tool, Website, or Something else. Templates and spots filter to match.

Using the Tabs

• 📅 Today's 15 — 15 spots rotate in daily. Each shows how many days since you last posted there. Click ✍️ Use Template, edit the draft, copy, and post. The platform logs it automatically.
• 📋 All Spots — the full directory. Filter by type.
• ✍️ Templates — browse pre-written templates by platform and content type. [Bracketed sections] auto-fill from your profile.
• 📁 My Templates — save your own custom templates for reuse.
• 📊 History — every spot you've posted to and when. Use this to avoid over-posting to the same community.

Track your books through every stage of publishing — traditional, self-publishing, or audiobook (or all three at once for the same book).

Setting Your Path

Check the boxes for your publishing path(s) — Traditional, Self-Publishing, Audiobook. You can check more than one. Optionally enter your book title. Click outside the field to save.

Adding Tasks

Click + Add Tasks. A modal opens with a master list of tasks for each path. Click any task to add it — already-added tasks are grayed out. Switch between path tabs to see tasks for each one. At the bottom, add a custom task for anything not on the list. Click Done when finished.

Working Through Tasks

Click any task card to open it. Set the status (To Do, In Progress, Done, Maybe Later), add a deadline date, and write notes. Click Save. The progress bar at the top updates as you check things off.

Log every book you read and track why you're reading it — research, comp title hunting, craft study, or pleasure. Flag the ones worth using as comps and submit them directly to the Comp Title Finder.

Adding a Book

Click + Add Book. Fill in title, author, genre, status (Want to Read, Currently Reading, Finished, or Did Not Finish), and purpose. Add a star rating, cover image URL, buy link, themes, and notes.

Flagging Comp Titles

Check ⭐ Flag as potential comp title inside the modal and add a note on why it works as a comp — tone, audience, recency, market position. Flagged books show a gold badge on their card. Use the "Comp titles only" filter to see all your flagged comps at once.

Submitting to Comp Title Finder

Open a comp-flagged book and click 📚 Submit to Comp Title Finder. The form pre-fills with the title, author, and genre — review and submit for admin approval. Once live, other authors can find and save it too.

Filtering

Filter by status, purpose, or use the "Comp titles only" toggle. The count at the top right shows how many books match your current filters.

A community space for trading genuine reviews — not fake ones, not spam. Post your work and ask for reviews. Find other authors' work to review and leave your link when you're done.

Posting for Review

1. Click + Post for Review
2. Select the type (book, app, website, merch, course, or other)
3. Write a description and include where to find your work (buy link, download link, etc.)
4. Note what kind of review you're looking for (Goodreads, Amazon, app store, etc.)
5. Click Post

Finding Things to Review

Browse the listings. Filter by type and sort by Newest, Most Reviews, or Oldest. Click a listing to expand it and see full details. If you review it, click + Leave Review Link to post your review URL back to the listing. This closes the loop and builds trust in the exchange.

Track every rights deal across all formats and territories in one place. Useful once your book starts selling rights in multiple markets.

Adding a Deal

Click + Add Deal. Fill in: rights type (Foreign Language, Audiobook, Film/TV Option, Translation, or Other), territory or language, publisher/producer/studio name, advance and royalty terms if applicable, key dates (offer date, signing date, delivery deadline, option expiry), and notes about the deal terms.

Multiple Deals

Each deal is a separate entry. A book with a German translation deal, a French translation deal, and a film option would have three separate entries — this lets you see the full picture clearly without things getting mixed up.

Updating

Click any deal to open it and update the status as things progress — Negotiating, Signed, Delivered, Published/Released.

Log your actual sales figures over time. Know which platforms are moving your books and have real numbers ready whenever someone asks.

Adding a Sales Entry

Click + Add Sales Entry. Fill in: retailer (Amazon, Kobo, B&N, Ingram, direct, etc.), format (ebook, paperback, hardcover, audiobook), the time period (month/year), and unit count and revenue. Save.

Filtering and Trends

Use the retailer and time period filters to view sales from a specific platform or period. Compare months or quarters to spot trends — whether a promotional push translated into sales, which formats sell best, and where to focus your marketing energy.

When to Log

Log your royalty statement figures each month when they come in. Consistency is what makes the data useful — irregular logging makes it harder to spot trends.

📈 Charts Tab

Switch to the 📈 Charts tab to see your sales visualized. Revenue over time shows as a line chart grouped by month — useful for spotting whether a launch or promo push actually moved numbers. Units sold by retailer shows as a bar chart — useful for knowing where to focus your marketing energy. Charts appear once you have enough entries logged.

Publishing scams target indie authors constantly — fake agents, vanity presses pretending to be traditional publishers, rights grabs disguised as opportunities, and more. Scam Shield gives you the tools to recognize them, verify suspicious contacts, see what's been reported, and respond if you choose to.

🔍 What to Look For

The first tab is your reference guide. Read through it once so you know what to spot before anything lands in your inbox. It has three sections:

• Red Flags in the Email Itself — specific warning signs in how a suspicious email is written or structured
• Common Disguises — the schemes most active right now. These update as new patterns emerge.
• How Legitimate Contacts Actually Work — what real agents, publishers, and industry contacts actually do and don't do, plus key resources for verifying contacts yourself

✅ Verify an Email

When you get an unsolicited email and you're not sure if it's legitimate, go to the Verify an Email tab. Work through the checklist — each item is a question about the email you received. As you check things off, a verdict builds at the bottom. It won't tell you definitively whether something is a scam — only you can make that call — but it gives you a clear picture of how many red flags are present. Click ↺ Reset checklist when done to clear it for the next email.

🚨 Known Scams

Admin-verified reports and community submissions about specific scammers and schemes. Browse it to see what's been reported. If you've been targeted by something not already listed, click + Report a Scam. Your report helps protect other authors on the platform.

💬 Response Bank

Ready-to-use responses for when you choose to reply to a suspicious contact.

• Built-In Responses — pre-written responses that name the specific scam pattern. Sending one signals you know exactly what they're doing — many scammers will drop you from their list rather than waste time on someone who's already onto them.
• My Custom Responses — save your own. Click + Add, give it a label, and write the response. Stays saved permanently. Click 📋 Copy next to any response to paste it into your email client.

A curated directory of publishing companies, services, and tools for self-publishing authors. Community-reviewed and organized so you're not starting from scratch every time you need something.

Browsing

The directory is organized into three sections:

• Self-Publishing Companies — split into Hybrid Publishing (part traditional) and Full Self-Publish (fully DIY)
• Hire Someone — cover designers, editors, formatters, and other services
• Do It Yourself — tools and software for handling things yourself

Each card shows what the company or tool does, AI usage disclosure, and community notes. Browse and click through to any resource you want to explore.

Suggesting a Resource

Scroll to the bottom to find the 💡 Suggest a Resource form. Fill in the name, website URL, description, and category. Select whether it uses AI. Submit for admin review — if approved, it gets added to the directory for everyone.

Audit your author website for SEO (search engine optimization) and AEO (answer-engine optimization — whether AI tools like ChatGPT and Perplexity can find and cite you).

📊 Overview Tab

Your dashboard showing current SEO score, AEO score, AI mention count, and backlink partner count. The AI Mentions chart shows the last 30 days — how often checks found you mentioned by an AI model when asked about books or authors in your genre.

🔍 SEO Audit Tab

1. Enter your author website URL
2. Click Run Audit
3. The tool returns specific SEO issues — missing meta descriptions, slow page speed, missing alt text, and more — with recommendations for each
4. Work through the recommendations with your web developer or website platform's settings

🤖 AI Visibility Tab

1. Enter your author name and pen name
2. Add search queries you'd want an AI to associate you with (e.g. "epic fantasy authors," "dark romantasy recommendations")
3. Click Run Check
4. The platform asks an AI model your queries and logs whether you appear in the answers
5. Checks also run periodically automatically — the trend chart on the Overview tab shows the history

Three sub-pages for building your presence on the platforms where book communities actually live. Click the Social Media Presence card to open the hub, then select a platform.

BookTok Tracker

1. Set a weekly posting goal using the goal input at the top
2. Log each TikTok post — paste the URL or describe what you posted
3. Check off items on the weekly checklist (consistent posting, trending sounds, engaging with other BookTok creators, etc.)
4. The calendar shows which days you posted — the streak counter keeps you accountable
5. Browse the content ideas section for post concepts that have worked for other BookTok authors

Bookstagram

Same structure as BookTok but for Instagram. Log posts, track your streak, work through the checklist, and browse content ideas tailored to Instagram's format.

Facebook Group

Tools for managing your author Facebook Group. Log engagement activities, track your posting schedule, and use content prompts designed for posts that drive comments and interaction.

The Submission Tracker is your complete query pipeline — every agent you've queried, where each one stands, how long you've been waiting, and what happened when they responded. It keeps your entire querying journey in one place so nothing falls through the cracks.

Logging a Query

The best way to log a query is from the Agent Database. Find the agent, open their card, and click Query This Agent. This opens a step-by-step workflow:

1. Choose Write & Submit (haven't sent yet) or Already Sent (logging something you've already submitted)
2. Review the agent's requirements before you write — genres, preferences, submission portal
3. Paste or write your query letter, select your book, add any private notes
4. The workflow checks your letter against the agent's known requirements and flags anything missing
5. Submit — it logs to your pipeline with the date and your waiting clock starts

To import existing submissions from a spreadsheet, click ⬆ Import CSV at the top of the page. Download the sample CSV first to see the expected format.

The Pipeline View

Your submissions show as columns — one per stage: Queried, No Response, Rejection, Partial Request, Full Request, Negotiations. Each card shows the agent name, agency, how long you've been waiting, and the rejection type if applicable. Click any card to open the full detail and update the status. Switch to List view using the toggle if you prefer a table layout. Filter by stage using the dropdown to focus on one column at a time.

Updating a Submission

Click any card to open its detail. From there you can change the status as things progress, log the rejection type for rejections (this feeds into your analytics), add notes, and view the query letter you sent.

Submission Intelligence

Scroll down on the Submission Tracker page to find three cards linking to deeper analytics:

• 📅 Calendar — month-by-month view of when you queried, heard back, and when response windows are expiring. Color-coded by outcome.
• 🔬 A/B Tracking — if you tagged your query letters with versions (A, B, C) when logging them, this shows which version is getting more requests. Compare side by side.
• 📉 Rejections — tracks rejection types over time. More personalized rejections than form rejections means agents are engaging with your query — a good sign.

Find the tropes, Amazon keywords, and search terms readers in your genre actually use — for your query letter, your Amazon listing, and your social media.

Running a Search

1. Enter your genre (e.g. "Dark Fantasy," "Romantasy," "Psychological Thriller")
2. Add context in the Additional Context field — the more specific the better (e.g. "dark romantasy with found family and morally grey love interest")
3. Click 🔍 Research My Genre

Reading the Results

• Trending Tropes — what readers are actively seeking and tagging in your genre right now. Use these in your Amazon description, social media captions, and query letter.
• Amazon Keywords — buyer-intent search phrases. Use these in your Amazon KDP keyword fields (you get 7 backend keyword slots — prioritize the ones with the clearest buyer intent).
• Comp Titles — recently published books in your genre getting traction. Candidates for your query letter comps or Amazon optimization.

Copy any keywords or tropes you want to use and paste them into your query letter, Amazon listing, or social media planning.

A hub connecting six tools. Use the tabs to navigate between them.

✉️ Outreach Tab

Direct access to the Author Outreach Toolkit — Contact Directory, Letter Templates, and Outreach Log. See the Author Outreach Toolkit how-to above for the full walkthrough.

🚀 Promo Tab

Links directly to Promo Launchpad. See the Promo Launchpad how-to above.

📅 Deadlines Tab

The Deadline Tracker: click + Add Deadline to log a personal deadline — revision due date, beta reader deadline, launch milestone, or contest entry. Fill in the title, date, and notes. Browse upcoming writing contests in the Contest Deadlines section, filtered by genre and entry fee. Set your reminder window (7, 3, or 1 day before) in your notification settings.

🔑 Keywords Tab

Amazon Keyword Optimizer: enter your book title, genre, and target audience, then click Find Keywords. Click Get My 7 Keywords for a curated set ready to paste into Amazon KDP. Have existing keywords? Paste them into the Before & After Audit to see what to keep, drop, and replace.

📚 Goodreads Tab

Goodreads Discovery: the Listopia List Finder returns high-traffic lists where your book could appear. The Shelf Tag Optimizer returns genre, trope, mood, and audience tags that drive organic discovery. The Strategy Playbook gives you a weekly routine for building Goodreads visibility.

📊 Intelligence Tab

Links to Submission Intelligence — the same Calendar, A/B Testing, and Rejection Analytics accessible from the Submission Tracker. See the Submission Tracker how-to above.

Everything a publicist handles — automated. Eight tabs, each a separate tool.

📸 Media Kit Tab

Your author press kit. Fill this in first — it feeds into everything else. See the Author Media Kit how-to above.

📊 Reviews Tab

Click Add URL to save links to your book on Amazon, Goodreads, B&N, Kobo, and anywhere else it's listed — one-click access to check reviews without hunting URLs every time. Add standout reviews manually with + Add a Review Manually. Click 🔄 Try Auto-Update to attempt an automated pull — most platforms currently block this, but it will improve.

📝 Press Releases Tab

Browse templates (New Release, Series Launch, Award Win, Speaking Engagement, and more). Click one — it opens pre-filled from your Media Kit. Fill in any [BRACKETS] that couldn't auto-fill. Click 📋 Copy or ⬇️ Download .txt.

🗓️ Launch Planner Tab

Enter your book's release date and click Build My Launch Plan. The planner generates a 12-week countdown checklist — specific tasks starting 12 weeks before launch through release week. Check off tasks as you complete them. Add notes to any task.

🎯 Media Pitches Tab

Select the pitch target type (podcast, book blogger, library program, TV/radio, school visit). Fill in the specific outlet. The AI generates a tailored pitch using your Media Kit details. Edit and send from your own email client.

📬 ARC Tracker Tab

Click + Add Recipient to log someone you're sending an advance review copy to — name, platform, contact info, date sent. When they post, open their card and click Mark Review Posted. Use Follow Up to generate a gentle reminder for recipients who haven't posted yet.

📱 Content Calendar Tab

Connect your launch date. The calendar auto-populates with content suggestions — what to post on each platform on which day, with caption templates. Click any day to edit the caption, change the platform, or mark it as posted. Export as CSV to import into a scheduling tool.

🚀 Campaign Builder Tab

Choose your goal, fill in book details and budget range, click Build Campaign. The AI generates a full campaign plan with channels, a week-by-week timeline, and a task checklist.

📧 Newsletter Tab

Your subscriber list lives here. Click + Add Subscriber to add readers manually, or 📥 Import CSV to upload a list. Click + New Broadcast to write and send a newsletter — fill in the subject and body, preview, then send. Open the broadcast after sending to see open rate and click stats.

✉️ Review Request Generator Tab

Generate personalized outreach emails for BookTok creators, Bookstagrammers, book bloggers, podcast hosts, Goodreads reviewers, and YouTubers. Fill in your book title, author name, genre, release date, hook, and ARC format, then select your target platform and tone (Warm & personal, Professional, or Excited & casual). Click ⚡ Generate Request Email and you'll get a subject line and full email body ready to send from your own email. Edit before sending to personalize for the specific person. Use the log section at the bottom to add the recipient to your ARC Tracker.

A community celebration space where AubrysTech authors share their querying milestones and publishing wins. Every submission is reviewed before it goes live. Three tabs — Query Wins, Deal Announcements, and Signed Deals.

🏅 Query Wins

Browse wins from other authors filtered by genre or win type. To share your own, click + Share a Win. You can share anonymously. Fill in what happened, your genre, and any details you want to include. It goes to moderation before publishing.

📚 Deal Announcements

Authors who have signed publishing deals can announce them here. No advance amounts — just proof that deals happen. Click + Announce a Deal to share yours.

✍️ Signed Deals

A longer-running record of deals signed by community members who chose to share. Browse by genre.

Why It Matters

Querying is a long, lonely process. Seeing other authors in the same genre get full requests, offers, and deals is useful — not just for morale, but for calibration. If someone writing your genre is getting full requests right now, agents are open to it. Share your wins when they happen. It helps the whole community.

Writing Studio is a distraction-free manuscript editor built into AubrysTech. Write your chapters, organize them, track your word count, leave yourself notes, and export when you're ready — without switching between a writing app and a separate notes tool.

Getting Started — Your Library

When you open Writing Studio you land in your Library — a grid of all your manuscripts. Click + New Book to start a new one. Give it a title, author name, genre, and series name if it belongs to one. Click ⬆ Import to bring in an existing manuscript from a .docx or .txt file. Click any book card to open it in the editor.

The Editor

The editor has three parts: a chapter sidebar on the left, the writing area in the middle, and a collapsible tools rail on the right.

Chapter sidebar:

• Your chapters are listed here in order. Click one to open it.
• Click + New Chapter to add a chapter. Give it a title by clicking the title field at the top of the editor.
• Drag chapters to reorder them.
• The total word count for the book shows below the title.

Writing area:

• Click into the text area and start writing. It autosaves as you type — you'll see "Saved" in the top right when it syncs.
• Click 💾 Save to force an immediate save.
• Click ⛶ Focus to enter distraction-free mode — hides everything except the text.
• Highlight any text and a popup appears with two options: 💬 Comment (leave a note to yourself) or ✏️ Suggest Edit (flag something for revision).

The Tools Rail

The right rail gives you access to eight panels. Click any button to open it — it slides in as an overlay so the editor always stays full width. Click the × to close it, or click the backdrop, or press Escape. Click › to collapse the rail if you want more writing space.

• 🎯 Goals & Insights — set a daily word count goal, log a mood check-in, and see a week-at-a-glance strip showing which days you wrote and how many words
• 📋 Chapter Details — set the chapter's status (Draft, Revision, Final), POV character, scene tags, and notes to your future self. Autosaves as you type. Status and POV show on each chapter in the sidebar.
• 👁️ POV Tracker — a bar chart of POV distribution across your whole manuscript, plus a list of chapters grouped by POV character. Click any chapter to jump to it.
• 📖 Encyclopedia — browse your series entries without leaving the editor. Filter by type, search by name. Click any entry to expand it and see the Current Arc and Description.
• 💬 Comments — all your highlighted comments and suggested edits in one list. Click any one to jump to it in the text.
• 🕐 Timeline — a quick view of your story's in-world timeline without leaving the editor
• 🔍 Find & Replace — search for any word or phrase in the current chapter and replace it
• ✓ᴬᴮ Spellcheck — scans the current chapter for spelling errors and flags them inline

Pro / Premium Features

• 📖 Analyze — scans the current chapter and suggests Encyclopedia updates based on what happened
• 🔍 Check Consistency — compares the current chapter against your established Encyclopedia facts. Catches contradictions before your readers do.

Exporting Your Manuscript

Click ⬇ Export Book in the chapter sidebar. Choose your format — .docx (Word), .txt (plain text), or .pdf. The export combines all your chapters in order into a single file.

Click ← Back to Library at the top left to return to your book grid.